Vietnam virtual office –Best way to enhance the usage

Enterprises which intend to penetrate new markets will definitely require a temporary office to conduct meetings, have customer transactions and daily work. Therefore, the number of Virtual Office service providers increases significantly. Which creates more opportunities for new enterprises to make a choice. When choosing an office service, enterprises still cannot take advantage of virtual offices when they start operating, even after considering the price comparison and the plans of using the place to make the best option.

The main reason is that the person in charge does not often come to Vietnam to work, so the occupancy rate is very low and doesn't-correspond to the cost. Enterprises use the non-permanent rental packages, but it can be risky if you have sudden plans or guests, and there is no adequate space for them. The best way is increasing the use of fixed space that has been hired, accelerate the pace of the pre-feasibility study in order to reach conclusions quickly. Here we suggest some ways to improve seat occupancy rates as below:

1) Have a clear plan for the project implementation:

Many businesses start to rent premises but there is no clear market development plan. This will prolong the project and the costs remain steadily increased while there was no revenue. It's better to have a business plan that will be available from 6 months to 1 year (depending on demand) and a detailed work plan for this time frame.

A good project implementation plan will help you save time and costs

A good project implementation plan will help you save time and costs

2) Choose the most suitable solution for your business:

In case, you need more staff for market research, field sales, marketing, etc. Instead of expanding the virtual office space rented by the center, businesses can rent other virtual offices in out-of-town districts to reduce costs. Alternatively, set up an office for transactional addresses in the central district, and all other activities can be located elsewhere to reduce costs. Some districts that you may want to consider are District 2, 4, Tan Binh, and Binh Thanh.

Having a business address in the city center and setting up your main office in other counties is the best way to save rental cost

Having a business address in the city center and setting up your main office in other districts

is the best way to save rental cost

3) Be an active member:

Virtual offices often have business matching activities for businesses renting offices. With these activities, British, American and Singaporean companies with good English skills are very active, but Japanese, Korean, and Chinese companies are relatively inactive. In fact, when you do business abroad, relationships and help are very important. For B2B businesses, this is a good opportunity to reach out to potential customers. We encourage you to actively utilize these opportunities to connect with as many businesses as you can, especially if you have the opportunity to talk about your business and your product in front of a large number of businesses, you should take advantage of it.

Bussines matching is a good opportunity to reach out to potential customers

Bussines matching is a good opportunity to reach out to potential customers

4) Build and expand relationships:

You should also keep a good relationship with the sales team of the virtual office you are renting. These sales teams not only have good relationships with customers in the virtual office but also have many local relationships with local government and other services. In addition, they also have relations with others in the virtual office sales community.

Maintaining good relationships with the sales teams of the virtual offices will help you expand other useful relationships

Maintaining good relationships with the sales teams of the virtual offices will help you expand other useful relationships

5) Make the best use of local manpower:

Instead of you (foreigners) having to conduct the market surveys, look for partners, consider hiring local staff who understand the market and customers and can focus on the implementation of the project in a few months.

Using local human resources will help you speed up the project

Using local human resources will help you speed up the project.

One of the key advantages of hiring temporary local employees is that it is a very adaptable model of managing your staffing needs. Instead of hiring full-time employees and then not having enough work for them to do, you can hire temporaries to work on the contract until the work dries up. If you have questions about how local employees can support your business, please get in touch with our knowledgeable recruitment team at HRnavi.

Hopefully, you have a better understanding of the effective use of office leasing for investment project research. See more related information about Vietnam market insights and Staffing Service: